Privacy Policy

The Bar UK is a mobile bar and event services provider based in the United Kingdom. For the purposes of data protection law, we are the data controller of the personal information we collect about you.

Contact: LJ.TheBarUK@gmail.com · +44 7407 691177

We may collect and process the following categories of personal data:

• Identity data — name, title;
• Contact data — email address, telephone number, postal address;
• Booking data — event type, date, venue, guest numbers, preferences, dietary or accessibility requirements;
• Payment data — bank or card details provided to process deposits and balances (we do not store full card numbers ourselves);
• Technical / usage data — IP address, browser type, device information, pages visited, time spent on site, referring website;
• Marketing data — your preferences in receiving marketing communications;
• Compliance data — records of your acceptance of our Terms & Conditions, including timestamp, IP address and browser user agent at the time of agreement.

Direct interactions — you provide data when you fill in enquiry forms, book our services, email us, call us, or communicate via social media.

Automated technologies — as you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns using cookies and similar technologies.

Third parties — we may receive personal data about you from analytics providers and advertising networks based outside the UK.

We only process your personal data where we have a lawful basis:

• Contract — where processing is necessary to perform our contract with you (e.g. fulfilling a booking);
• Legal obligation — where we need to comply with a legal or regulatory obligation (e.g. licensing, tax);
• Legitimate interests — where processing is necessary for our legitimate business interests (e.g. improving our services, fraud prevention), provided your rights do not override those interests;
• Consent — where you have given explicit consent (e.g. receiving marketing communications, agreeing to our Terms & Conditions).

We use your personal data for the following purposes:

• To provide and manage our bar and event services;
• To communicate with you about your enquiry or booking;
• To process payments and keep financial records;
• To comply with licensing, health & safety and legal obligations;
• To maintain records of Terms & Conditions acceptance for dispute resolution and legal compliance;
• To send marketing communications where you have opted in (you may opt out at any time);
• To improve our website, services and customer experience;
• To protect against fraud, unauthorised transactions, claims and other liabilities.

Our website uses cookies and similar technologies to distinguish you from other users, provide a better browsing experience, and analyse website traffic.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of our website may become inaccessible or not function properly.

We do not sell your personal data. We may share it with trusted third parties only where necessary:

• Service providers — payment processors, IT support, web hosting, analytics providers;
• Professional advisers — insurers, lawyers, accountants, where required;
• Legal authorities — where we are under a legal or regulatory obligation to disclose your data.

All third-party providers are required to respect the security of your data and to treat it in accordance with the law.

We have implemented appropriate technical and organisational measures to safeguard your personal data against unauthorised access, alteration, disclosure or destruction. This includes:

• Encrypted data transmission (SSL/TLS);
• Secure access controls and authentication;
• Regular security reviews and updates;
• Restricted access to personal data on a need-to-know basis.

While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet or electronic storage is 100% secure.

We retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Booking and compliance records (including Terms & Conditions acceptance data) are typically retained for 7 years from the date of the event in accordance with UK tax and contract law requirements.

Marketing data is retained until you withdraw your consent or opt out, after which it is deleted or anonymised.

Under UK data protection law, you have the following rights:

• Right to access — request a copy of the personal data we hold about you;
• Right to rectification — request correction of inaccurate or incomplete data;
• Right to erasure — request deletion of your personal data in certain circumstances;
• Right to restrict processing — request that we limit how we use your data;
• Right to data portability — request transfer of your data to you or another organisation;
• Right to object — object to processing based on legitimate interests or for direct marketing;
• Right to withdraw consent — where we rely on your consent, you may withdraw it at any time.

To exercise any of these rights, please contact us using the details in Section 1. We aim to respond within one month of receiving your request.

Your personal data is primarily stored and processed within the United Kingdom. Where we use third-party service providers based outside the UK (e.g. cloud hosting, analytics), we ensure appropriate safeguards are in place to protect your data, such as standard contractual clauses approved by the UK Information Commissioner's Office.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or the services we offer. Any significant changes will be communicated to you where required by law.

We encourage you to review this page periodically for the latest information on our privacy practices.

If you have any questions about this Privacy Policy, how we handle your data, or wish to exercise your rights, please contact us:

The Bar UK
Email: LJ.TheBarUK@gmail.com
Telephone: +44 7407 691177
Website: www.thebaruk.com

You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.